Boost Team Productivity With Check-ins And Check-outs [Vineforce]

Chantal Smith

by Chantal Smith     2 MIN READ

Companies worldwide face the challenges of managing distributed teams and remote workers amid an ongoing pandemic. Leaders now must wrestle with the realities of this new way of working while attempting to maintain a high level of service continuity.

To maintain an efficient workplace in a remote work environment, status reports and other status updates are crucial for keeping team members and leaders informed about the progress of everyone.

So, how can you keep the lightbulb shining among your team members?

The Traditional Way

Traditionally, the waterfall methodology was used during project management. However, that process was proven too long, and feedback could not be given consistently. The agile method was created to combat this in that instead of a linear or rigid framework, it is more flexible, allowing for more feedback, adjustment, and changes to be made as the project moves forward.

The 'daily standup' or 'daily scrum' (the first type of check-in) came about within the agile process. It entails a quick session of team members standing up and answering questions about what they accomplished the day before; what will they do today, and are any blockers in their way? The daily standup meeting helps teams align and stay on track, like a huddle in football. If an issue arises, it can be addressed quickly, and projects stay on track.

Remote Work Challenges

A remote workplace setting has its challenges, and efficiency is at stake. The main factors that contribute to these challenges are the differences in team members' time zones and schedules in separate locations. Conducting traditional daily standups are usually done in the mornings, but it poses a challenge for remote teams that work in varying time zones. Adjustments are to be considered when it comes to scheduling meetings as they could hamper the productivity of everyone.

Vineforce helps you manage your remote team better.

Check-Ins

At Vineforce, we are redefining the concept of check-ins for remote work. When an individual first logs in to the Vineforce app, it allows them to have a routine to plan/start their day. Employees can see what is ahead for the day, what they accomplished the day before, company announcements, what they need to get done, and how they feel from the' Check In' page. This page also gives everyone within the organization an idea that you are present and ready to collaborate to finish tasks and projects.

Viineforce Check-in

Check-Outs

Checking out is equally important as checking in. We believe in ending your day well. Most times, employees are reluctant to report what work they did to their team or superior by the end of the day. The Vineforce app has a built-in check-out feature that encourages team members to summarize what they accomplished for that day. This function also gives team members the chance to take note of the blockers they may have faced and let them see their progress to a specific task. The wonderful thing about the check-out feature of the VF app is that users can write down how they feel about their performance that day and include action plans for the next day to improve their work.

Viineforce Check-out

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How Vineforce Check-Ins and Check-Outs Supercharges Productivity

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1. Improves Work Habits and Cultivate Self-Discipline

Vineforce's check-in feature allows your team members to plan for their day before they start, thus helping them to be more effective throughout the day. It helps to have a clear-cut vision of what you need to accomplish before your day begins because when vision is plain and clear, you move along quicker and get more done while saving time. The daily check-in and check-out add routine and rhythm, which cultivates a sense of standardized self-discipline for everyone within the group. In addition, this encourages team members to be more engaged and collaborative.

2. Keeps your Team on Track and Instills a Sense of Responsibility

Our new way of checking in and out helps to improve streamline workflows. When managing a team from a remote location, it is essential to set clear goals ahead of time and review the progress made the day before. Submitting brief progress reports at the end of each workday ensures your team is advancing as planned or desired. A remote work environment increases everyone's sense of responsibility compared to a traditional in-office setting, and the VF app makes these process workflows easier to manage for the whole team.

3. Gives a Sense of Accomplishment

At the end of your workday, the checkout feature of the VF app lets you see what you have accomplished. A progressive percentage on this page will show how well you did for individual and team projects or tasks. This insight enables you to evaluate how you performed for the day and gives you the chance to think of how you can bounce back for the next day. This checkout function of the VF app gives a virtual "tap on the back" for a job well done each time a progress bar reaches a very desirable rate, which helps boost an employee's morale.

4. Transparency and Accountability

Transparency is essential to any organization, and the VF app helps maintain this among team members. Every information about everyone's workspace is on the VF app, from the time you checked in, your mood or thoughts for the day, company announcements, upcoming holidays, and birthdays up to the time you checked out. Your colleagues will be able to see your summarized notes and progress in various projects, which secures a sense of accountability.

5. Builds trust and support

Trust and support are key factors for business success. Holding oneself accountable and transparent about work builds trust, fostering stronger working relationships. Nothing is more potent than a group united because of trust and support. When you trust your colleagues, you are more likely to support one another, and isn't that what a successful, cohesive unit is all about?

Vineforce: The most powerful tool for your remote team.

Vineforce is the best tool in managing your remote workplace. The way we redefine check-ins and check-outs proves to be more efficient than the traditional daily stand-ups. Though typical, this tradition is ineffective in the face of differing time zones and schedules in remote workspaces.

The check-in and check-out features of our app offer a more effective way to stay up to date with your remote team than the traditional daily stand-ups. It helps improve your remote team's productivity by aiding habits and cultivating self-discipline. The level of transparency and accountability these processes encourage lead to groups trusting and supporting each other more.

Vineforce is a cohesive toolkit that keeps you on track according to your team's timelines and expectations, making everyone more responsible while feeling accomplished.

Now that is how you supercharge!

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