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The use of visual elements, especially if you manage a large remote team working on various jobs, is excellent for keeping track of what everyone is doing.
Visual aids are much more engaging than task lists, written summaries, or overviews. Examples such as our app, Vineforce, and other similar work management software make visualizing project progress easier with task boards and timelines for tasks/projects.
Seeing the progression of projects in a visual context (visual aids) is far more stimulating and mentally cements a point much better. For example, the use of colors like green can signal a project is ‘complete,’ yellow could communicate ‘in progress’ and red could symbolize an ‘overdue project.’
Other elements such as interactive checklists that can be checked off can be included, which usually would be a component or feature of a management tool.
Resources such as linked documents are necessary so others can get an in-depth look into the actual status of a project. For example, when using management tools/software, this comes in handy for instances where Word, PowerPoint, or Excel documents are involved.
This way, instead of depending on progress dashboards only, you and others can see the actual work someone did by accessing those documents.
With Vineforce as your visual project management software, you can easily capture the status of the tasks and projects everyone on your team is working on at any given time.
This software fosters transparency and trust among any group and encourages the best practice of curating a summary at the end of each workday. The following are the ways our app approaches status updates:
This feature displays trackable checklists of tasks and projects for each member to track their own progress which can be viewed by everyone navigating the ‘People’ icon on the tab in the left-hand corner of the app. This way their updates are presented automatically and visually.
Our daily "check-out" routine makes it quick and easy for team members to share what they accomplished, were challenged with, and plans for the next day without scheduling a meeting. This information, attendance, and task progress are then compiled into a concise summary that everyone on the team can review.
Vinny, the Vineforce bot for Microsoft Teams, creates reminders for upcoming meetings, breaks, tasks assigned by teammates, and when it's time to sign out for the day. With automatic notifications, Vinny ensures your team gets all important reminders of events or tasks.
This feature lets your team and external contacts know when anyone is away on vacation or taking a few days off. Meeting requests will automatically be declined, and you can set your out-of-office messages, ensuring that those who send you via email or Teams are aware of your availability.
With Vineforce, you have complete control over your remote team, no matter where they are. Real-time visibility lets you stay informed about who is available and when team members plan to take time off. In addition to quickly creating work schedules and monitoring daily tasks and progress.
Vineforce makes it easy to keep track of your team's progress with automatic updates as tasks are completed, which gives you real-time insights into how a project progresses.
Start a free trial of Vineforce today for 15 days for your team.
When done correctly, status updates do not have to be a drag, especially when you encourage a routine of consistency, clear goals, highlighting blockers to progress, and incorporating visual aids and resources.
Then you can get the most value from these practices if you merge them with practical management tools specifically tailored for your remote teams.