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One of the most challenging duties within your remote-first company is appropriately and efficiently managing your staff's time off requests. Whether it be vacations, PTOs, holidays, and other off time, leave management can be daunting, even worse, if you do it manually.
The good news is, as a manager or an HR representative, this process can be a lot less stressful with the help of the right tools or software, especially if your staff members span different countries and time zones.
With the right tools, your company's time off calendars will become seamless to manage.
If your team’s cloud workspace is rooted in the Microsoft 365 platform and has Microsoft Teams as the primary mode of communication, then these six leave/vacation tracker solutions may be some good suggestions for you to consider.
Leaveforce is the leave/holiday tracker for Vineforce. It is a customizable Power App that lets you track who is out of the office and when they are coming back, get alerts on career milestones, and when someone is at risk of burnout.
It works seamlessly with your Microsoft 365 environment, so you never have to worry about data security or logins. It is a part of your M365 environment and works with all your existing Microsoft 365 apps—such as Outlook, Teams, and Planner.
The power app makes it easy to set up workflows in Teams, Planner, To-dos, or Vineforce to keep your team in the loop, approve items (approvals) and automatically add leaves to group calendars and out-of-office messages. It works well for your teams distributed in different countries and allows you to set up different leave policies for varying groups of people.
Leaveforce is cost-effective as it is a one-time payment purchase. Pay once, and own it forever.
1. Flexible time-off policies (jury, parental, etc.) with monthly or daily accruals
2. Ability to keep account of your leave balances or accruals, and that of team members (paid and unpaid leaves)
3. You get notifications regarding upcoming leaves
4. Admin and regular staff access are separate.
5. Requests in Leaveforce automatically sync with calendars in Outlook and Teams. Leaveforce can work directly in Teams.
This vacation/leave tracker in Teams resides in the app store. As an all-in-one solution Vacation Tracker allows you to accurately track, manage, see, and report vacations, leave requests, and allows your team to manage their own PTOs.
Integrating this app with your workflow is easy and keeps everyone updated with all leaves from anywhere. Not to mention a bot to help you create requests for leave.
Try Vacation Tracker Here.
Even though Calamari is considered primarily as a tool for managing people, it also doubles as a leave and attendance tracking solution.
Calamari manages vacations and time off, such as sick leaves, maternity leaves, and PTOs, in shared calendars that easily synchronize with the likes of Microsoft 365 and G Suite, to name a few.
It is in the category of Microsoft Teams' leave trackers because of how well it syncs with the platform.
Calamari automates entitlements based on your leave policies and notifications and approval processes. It is excellent for multinational teams and is available in five different languages.
Calamari is a low-budget tool at just $2 per employee per month when billed monthly and $1.7 per employee per month when billed annually.
This app was made to match or sync with Microsoft 365. It is a free tool that fully integrates with MS365 and Microsoft Teams.
With Absentify, logging in with your company's MS365 account is seamless and direct, with up-to-date profile information. It syncs automatically with Outlook calendars and other shared ones as well.
A central view of everyone's absences and an individual view of personal calendars and leave accruals and balances are provided.
You can divide your staff into departments, set staffing level limits, and control vacation overlapping as a manager. Any amount of leave types can be set and easily modified.
In addition, Absentify has available public holiday calendars from 250 countries and gives you the ability to create your own and assign specific groups or individuals to your teams. It is available in several different languages.
This planning tool for hybrid teams features a leave management tool that tracks leaves and holidays for teams. It syncs with Outlook and Microsoft Teams to give you one simple view.
With the help of Outlook, all holidays and leaves are visible to your whole company so others can be aware of what is happening. Its detailed reporting and approval system for leave requests makes planning and managing easier.
It does the necessary calculations, so you do not have to, by displaying leave accruals and balances. Once you set your default settings for leaves and time offs, Team Today automatically handles the rest that follows.
All this can be done from and viewed within Microsoft Teams. Logins are seamless with your Microsoft 365 accounts.
For small companies or teams with up to 10 people, Team Today is free. However, in addition to that, it is just £1 per user, per month. But for larger companies with over 100 people on staff, an enterprise price is available upon request.
As the name suggests, AttendanceBot helps you manage the absences and attendances of your teams. Because of its easy integration, leave requests can be approved from inside Teams and Slack on the go instantly by managers in real-time.
Incorporated in your team’s channel on Teams, AttendanceBot can send you notifications about requests, approvals, and upcoming time offs of team members.
It also allows you to set up your own policies and rules, customize them accordingly and see balances and accruals. Not to mention, being able to get summaries and reports of everyone’s time off.
Pricing details vary, beginning at Standard to Enterprise.
From our list of the top 6 best leave/vacation/PTO trackers, based on observations, they stand out because of a couple of things:
