The Ultimate Guide to Remote Work (Remote Tools Included)

Last updated: September 26, 2022 13 min read

After discovering that working remotely is effective and continues to be so in many companies, you now need to be aware of some of the best remote work software in this arena that make it possible and seamless.

To know what tools to use, you must first understand the functions you want to be covered. The type of tools or software for remote work ranges vastly and depends on the needs of your company/staff.

This article outlines five primary categories of remote work software and examples of the tools you must have.

In addition, this article also acts as a guide for all things remote work-related, offering additional resources to help you navigate business as a manager or remote employee.

For extensive reading on remote work software/tools, check out these articles:

1. Project and Task/Team Management

Projects and tasks are done daily when doing any work. When undertaking any project, tasks are always included. That usually means high volumes of work that need to be structured into specific workflows to meet specific deadlines.

And whenever you have tasks, in most cases teams consisting of employees and contractors are alsoinvolved.

Therefore, project management tools that also allow you to manage what your team members and employees are doing are must-haves for remote work.

For extensive reading on remote work software/tools, check out these articles:

Below are two must-have project and task/team management tools we recommend:


Our app is the ultimate tool to optimize how you manage your team while boosting their productivity levels.

From helping you and your team cultivate a simple daily routine from start to finish to perfecting your workflows, the Vineforce app helps busy leaders like yourself and your teams who use the Microsoft 365 platform to get more done and win in remote work.

Built upon the Microsoft 365 platform, Vineforce pulls your work from all these apps into a central hub that streamlines all your workflows and allows you to collaborate seamlessly with your team to focus on being more productive.

This tool is a paid-for subscription with a quarterly and yearly plan and a free 15-day trial period.

Try a free trial today!

Key Features

1. Personalized dashboard that shows you what is essential to know for the day ahead.

2. Vineforce helps you create an agenda for the day by suggesting tasks you can do.

3. Get a clear view of what your team's working on and any blockers to progress.

4. Create trackable projects for your team.

5. Get prompt alerts informing you of notable workday events.

6. Get a summary at the end of the day of your accomplishments- time spent working, tasks completed.

More on Vineforce as a remote work software: 


Asana is a project management powerhouse tool that helps you manage your team's workload by bringing everyone’s work into one place so you can keep track of what the whole team is working on.

This tool is excellent for remote team collaboration and does a great job of organizing tasks and projects effectively.

Asana is both a web and mobile application and can be found in basic, premium, and business paid-for plans.

More on team management for remote work:

2. Online Office Suites

The shift to working remotely also means doing everything online. Online apps or office suites are the total real-time package for team sharing, storage, and collaboration.

Google Suite and Microsoft 365 are the leading giants in this area, but we recommend M365 as our app; Vineforce is built on this platform.

Microsoft 365

This group of apps works collaboratively to help individuals, teams, and organizations become more productive on any device.

Microsoft 365 includes all the traditional Office applications plus more added value or functions. Because it is in the cloud, updates are automatically applied to your subscription, so you always have the latest version throughout your service term.

More on Microsoft 365

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3. To-do List Apps

Instead of the traditional pen and paper method to jot down tasks, how about these two options below:

Google Tasks

Google Tasks by Google is a to-do list or checklist your team can use to organize, manage, and edit their personal and work duties.

It is easy to use, syncs well with all devices, and integrates seamlessly with Gmail and Google Calendar. This personal task manager is perfect for your team if your business uses the Google platform.

The Google Tasks app for desktops allows team collaboration in real-time with the choice of sharing lists. The app is free to use but also present in the collection of Google Workspace (paid-for subscription) products and services.

Microsoft To-Do

Microsoft To-Do is one of the many productivity-enhancing tools from the Microsoft 365 collection. Your staff can use it to upgrade their productivity and task management skills.

This tool is a cloud-based checklist app that works perfectly on tablets, desktops, and smartphones. Your staff members can add as many tasks as they wish to a list, set due dates and reminders, and highlight their most important tasks.

To-Do is available for free and present in the Microsoft 365 paid-for subscription. It can be found on the web, Android, iPhone, and desktop versions.

4. Team Chat/Meetings/Video Conferencing app

Remote work requires efficient communication for any team to thrive; the type of tool you use can make or break effective communication.

At Vineforce, we use Microsoft Teams as our primary mode for chats, meetings, videoconferencing, and screen sharing. Slack is another alternative to consider depending on what your team needs.

Microsoft Teams

During the recent pandemic, Teams became the fastest growing tool for business collaboration ever seen, becoming the rival of many. As a result, Teams has gained much popularity as the working from home trend exploded.

As the central hub for communication and collaboration in the Microsoft 365 collection, Microsoft Teams combines workplace chat, cloud storage video and audio conference, and app integration.

Teams are available in several different payment plans as well as a free version which typically offers enough features any workspace may need.

Teams are available as a free version, or you may purchase it alone. In addition, it can be purchased as a part of several other paid versions of the Microsoft 365 packages under the Home and Business categories.


This messaging tool is popular amongst remote teams with its chat/channel features and user-friendly interface. Remote teams can chat, share ideas and documents and make calls in real-time from anywhere in one digital space.

It has free and paid-for versions for Android, iOS, and web use.

5. Cloud Storage

Every remote team needs cloud storage software. Working from anywhere requires easy access to your team's databases, files, and other essential documents from a centralized hub. Whenever anything is saved and uploaded, you can have access to the latest changes.

Below are the primary ones we use at Vineforce:


OneDrive is for personal storage use, while SharePoint is a web-based platform that allows employees of small or large businesses to share, store, and organize information. Both are cloud-based, which means they can be accessed from anywhere at any time.

With OneDrive, you can create drafts of documents for yourself and save them before deciding to share them with your team members. SharePoint allows your team members to access, share, and edit documents and files in one place based on permissions in place. It is best suited for team collaboration.

Dropbox works similarly to SharePoint by allowing you to save, share, access, and edit files in one place.

All these platforms are available from the MS365 suite of apps.

Jason’s Insights

Pro tip: "All your tools should work harmoniously to maximize your work without customization or coding. Amplify your team's productivity by choosing tools that work together naturally."


These essential tools for remote work are some must-haves for remote teams like yours. The functions they cover are the backbone of operations in any workplace.

Tools like these are what businesses have been using to spearhead and make working from anywhere possible for all. However, the ones you choose should rely on your company's preferences, culture, or nature.


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