The Ultimate Leave/Vacation Tracking App for Microsoft 356

Last updated: December 09, 2022 3 min read

If you had been following us closely, you would have realized we have been singing a tune of leave/time off/vacation management for employees, especially remote teams lately.

In previous articles, we have explored why it is crucial to track and manage employees' leaves, along with suggestions for the best leave-tracking tools to use to solve the challenges you experience in leave management.

Not to mention the global public holidays to consider when running an international staff and managing their vacations and leaves.

In doing so, I have mentioned Leaveforce, our leave management tool, several times. In this article, allow me to give you an even more in-depth peek into what this product offers and why it is the standard solution for your team's leave management.

Why Leaveforce?

I know what you must be thinking “Does this leave tracker really live up to the recent hype surrounding it?” Well, for starters, Leaveforce tackles all the key issues/challenges surrounding leave management.

Leave Management Challenges

1. Using leave management tools that are hard to use or understand/ could be more user-friendly.

2. Not knowing or keeping abreast of the leave balances or accruals of your team members (paid and unpaid leaves)

3. There are no notifications regarding upcoming leaves, holidays, who will be on leave, or when leaves are requested, approved, or declined.

4. Not having flexible time-off policies (jury, parental, etc.) with monthly or daily accruals because it is too hard to track.

5. When managers or teams are not aware of planned leaves.

6. Trying to ensure employees add leaves to their calendars and send out-of-office messages.

7. Not being able to automate out-of-office messages and incorporate leave approval into daily workflows.

8. Being unable to have a division between admin access and regular staff.

9. Unable to assign different holidays to distinct groups of people (different ethnic groups) or individual users.

10. Not having a uniform holiday schedule or being able to create custom holidays.

11. You cannot automatically add holidays to people's calendars with reminders in Microsoft Teams.

Immediately upon using this app you will realize the user experience is incredibly easy to use with just the click of your mouse. In fact, the processes in Leaveforce are so smooth and hassle-free, that managing holidays/time off duties is a breeze.

This all-in-one tool in Microsoft 365/Microsoft Teams takes the stress out of knowing who’s in/out of the office, and when important milestones will occur.

Requesting leaves is quick and easy with just a few clicks and the pending approval process can be done right away from within Teams.

You can boost your organization skills with Leaveforce by managing all employee details in one place and importing new user details from Microsoft 365.

It allows you to create groups and departments for your staff so that setting policies specific to your team is painless. This app gives you free rein to customize settings such as policies.

Instead of manually adding holidays for the countries your team members are from, this product automatically does that heavy lifting for you and allows you to set the guidelines for who can get those days off.

To add icing to the cake, you can create and automate custom workflows for approving, sending notifications and adding time offs to calendars in Outlook.

Watch this demo video to see how it works!

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Types of Leaves to Consider for Your Leave Policy in Leaveforce

As previously mentioned, this solution allows you to decide the type of leaves to add to your leave policies and the accruals and balances for each type. You can add as many as you wish based on your policy.

A leave policy defines the number of days each employee has, the kind they are eligible for, and how to apply for them. A policy like this guarantees they will get the necessary time off from work to strike a work/life balance.

For your leave policies, you can decide how soon after a hire is onboarded, they accrue certain days and whether balances from the current year will roll over to the next or not. Also, your policy should detail how many days in advance certain leave requests such as vacations can be requested.

Even though Leaveforce gives you the freedom to tailor your own time-off policies, here are a few common ones you could include:

  • Vacations: This leave of absence with pay allows employees time off to rest, carry out personal business, or do whatever else they choose to do.
  • Sick: This is mandatory paid leave in many countries, which gives your employees the time to recover from an illness or rest without fear of not getting paid.
  • Parental (Maternal or paternal): Maternity leaves are for mothers to give birth, take care of their child and recover from delivery.  Paternity leaves, on the other hand, are for fathers of newborns. This type of leave is not mandatory by law but is an excellent consideration for new fathers on your team.
  • Bereavement: This is for when an employee loses a loved one/family member. It may vary based on the type of family relation.
  • Unpaid: As it suggests, employees are not paid for this type of leave. Usually, this is taken under circumstances where all other eligible leave balances are maxed out, and the individual still needs additional time off.
  • Public holidays: These are leaves given by the government of a country. Some countries share the same and have different ones specific to their culture. Knowledge of the types in countries where your staff members reside, and the laws surrounding them are beneficial in assigning the correct ones to them.
  • FMLA/Family Medical Leave Act: Unlike sick leaves, which are paid leaves, FMLA is a labor law in the United States that gives certain employees up to 12 weeks (about three months) of job-protected, unpaid time off per year. Its purpose is to allow such employees to take leave for family or medical reasons. For example, to care for an immediate relative with a serious health condition(s) or their newborns' birth and care, etc...

How Much Does Leaveforce Cost?

Once you purchase Leaveforce, it is yours forever, and everyone on your team can use it without paying extra. Leaveforce costs $499, which includes having our team install, set up, and train you on Leaveforce (includes free support but no customization).

If you are a freelancer/managed service provider that wants to use our product for multiple client projects or to resell it, then you may purchase an unlimited resale license for $999.


Ready to get on board? Buy it now and get the app installed for free in your Microsoft 365 environment.